The concerned CGHS offices supply to various local Central Govt. offices etc. blank Index as well as Identity Cards bearing Identical Serial Numbers.

The issuing authority gets the Index Card & Identity Card filled from the intending beneficiary in duplicate giving the names of the beneficiary & members of his family eligible for CGHS facilities, showing their dates of birth, relationship with the Government Servant, etc.

One copy of the Index Card/Identity Card is retained by the issuing CGSH office. Second part of the Index Card/Identity Card shall be forwarded to the Dy. Director / Chief Medical Officer of CGHS of the respective cities. The Third part shall be handed over to the employee concerned.

An attested photograph of the family members of the beneficiary shall be affixed on the Identity Card duly signed by the officer issuing the card.

The employee shall deposit the Index Card with the Medical Officer In charge of the allotted dispensary and retain the Identity Card with himself. The fact of submitting the Index Card should be acknowledge or endorsed on the identity Card.

For availing medical facilities, the beneficiary must show his Identity Card on every visit to the Medical Officer posted at the dispensary.

Thereafter, the concerned Govt. employee & members of his family become entitled to receive CGHS facilities in the allotted dispensary.

On transfer from one dispensary to another, the card holder must collect the Index Card from the previous dispensary and deposit it at the new dispensary along with transfer application form (in duplicate)duly signed by the Issuing Authority of his office/department.

In the case of pensioner, the card holder should collect the index card from the dispensary and deposit it with the new dispensary alongwith the transfer form duly signed by the Medical Officer. The signature of the issuing Authority is not require in this case.

Any change in the Residential address has to be reported by the beneficiaries to the Identity Card issuing Authority for necessary amendment in the Index Card.

In case of transfer of beneficiary to another office, the Index Card is transferred to the new office of the beneficiary.

In case of transfer of beneficiary to another office, the Index Card is transferred to the new Office of the beneficiary.
In the case of change of residence necessitating change of dispensary, the beneficiary, on a formal application to the issuing authority is given his Index Card, which he gives to his previous dispensary. The medical officer Incharge of the dispensary, after making the necessary changes in the Index Card gives the same back to the beneficiary who them deposits the same with the new dispensary allotted to him.

2. Affixing of Photographs of CGHS Token Card of Serving Employees and their Dependents